Time tracking

Employees simply love entering timesheets with a Timewatch® solution. Users only see the

items they are assigned to, making their pick lists as short as possible and specific to them. This speeds up entry and ensures they cannot book time to projects they are not allocated to which dramatically reduces entry errors.

One of our users' favorite features is our "Instant Search" facility - just by clicking in a timesheet field users are presented with their recently used assignments and as they type, the system suggests relevant items to choose from. This feature alone saves each user minutes each day and hours each month.

Users have the freedom to track time as hours-minutes, decimals or as a %age of their day, they can roll projects forward from the previous week, even post time from their Outlook calendar - yes that's right, with our OutlookTime® module, users can post Outlook appointments to their calendar from within Outlook itself.

All of this adds up to easier, faster, friendlier and more accurate time tracking, which is why employees love entering time with a Timewatch® solution.

Outlook Time tracking

With the OutlookTime® Outlook timesheet plug-in, users can turn Outlook appointments into timesheets. This ingenious system saves users an amazing amount when tracking time as it utilizes time tracking data already within Outlook and often pays for itself within days. With the plug-in, employees can allocate Outlook appointments to a customer

customer and/or project. They can only track time to projects they are assigned to, so there is no miscoding or incorrect allocations. Once complete, timelines can be reviewed and edited before posting - and all this from within Outlook.

This incredible feature is another user favorite as it makes

time tracking easier and increases the accuracy of employees' timesheest as they can more easily log time as they work.

Dashboard & PTO Monitor

The optional timesheet dashboard provides valuable feedback to users to help them manage their timesheet, expenses and their day to day tasks - timesheet status, vacation and sick time taken and vacation time remaining. Issues are highlighted in red to instantly alert the user to issues such as a late or missing timesheet.

Each user's future workload is detailed to help them better plan the days and weeks ahead as well as alert administrators to overloaded weeks and bottlenecks in upcoming tasks.

Progress bars show up-to-the-minute task progress, indicating the current completion against expected time as well as whether the user has the availability to complete the task on time - green being okay, orange indicating that the user is running out of time and red indicating that there is no longer possible to complete the task on time.

Billing from time tracking

Timewatch®'s Time®&Money and Time&Space® solutions both allow you to use time tracking data to raise invoices.

Whether you have time and materials, fixed price, milestone, date/scheduled or unstructured billing, you have the flexibility to support the most complex billing processes.

Preparation of invoices is simple and easy. Once a draft has been finalized, time tracking and billing administrators can print invoices using templates you define.

As you'd expect, security is definable within billing, so you can control who has access to which areas of billing and you can define your own levels of authorization, separating those that can produce drafts, amend them, finalize them and bill them.

Invoice Formatting Options

There are two time tracking billing options available. The standard system suits most organizations and allows for a customizable invoice template using the ever familiar Microsoft Word as a formatting engine.

The advanced time tracking and billing options include a number of advanced facilities for the more challenging billing requirements, as well as an enhanced invoice templating system that caters for literally any invoice layout.

MS-Project Timesheet

The Time®&Money system can also act as a front end timesheet for MS-Project 2007&2010 projects.

Project Managers can create projects in MS-Project, then publish them to Time®&Money, which automatically configures the project resources and their project tasks to allow them to log their timesheets against MS-Project projects and tasks.

There is no cumbersome import or export processes or mapping of data, tasks and resources setup in MS-Project are automatically created within each user's relevant timesheet

Users then log against project tasks, and once complete, timesheet data

can up uploaded into MS-Project at the click of a button, automatically updating MS-Project's task usage table and %age complete data to allow managers to instantly view project status, including what time has been spent, by whom, and on what task.

Administrators share the love

Administrators love Timewatch® time tracking software too, they can define entry rules to ensure users can only log time to the projects assigned to them which dramatically reduces admin' overhead in reviewing and approving time.

Administrators are immediately made aware when timesheets are waiting for approval as the Check Time button blinks when there are timesheets to check, and is disabled when there are none.

Auto Late Timesheet chasers

Administrators often waste a considerable amount of time chasing late timesheet offenders which can be saved with a Timewatch® solution by automatically sending late timesheet reminders. There is even an escalation process so the tone of the email can change with each subsequent reminder as well as escalate the offenders list to Managers if the issue persists.

Live Demonstration

We're sure you'll find that is friendlier, faster and easier to use than your current system. If you'd like to see the system in action and how you can use it to replace excel timesheet entry, click on the timesheet image at the top of this screen or book a test drive so you can see for yourself how Time®&Money can help your organization.