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| KEY FEATURES > |
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- Schedule across time
zones
when making bookings for resources, Time&Space® automatically manages the time
zones
- Schedule multiple
resources
across time zones always causes issues - whose time zone is
the booking quoted in, what if there is a Summer time change before then? again
Time&Space® automatically manages the whole
process for you
- Total time zone
management
most systems cater for just 1 time zone - yours, with
Time&Space® a booking has a time zone - so
there is no chance you'll miss a meeting or get confused about when a booking
takes place
- Worldwide time zone
database
hundreds of countries, 2 changes every year and around
70 rule changes per year
worldwide - don't worry, Time&Space®
maintains the complicated worldwide time zone rule database so that you don't
have to
- View time zone data
you provides a familiar user
interface, facilitates rapid end user acceptance and low levels of
training
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Time&Space® -
Scheduling across Time Zones
It can be embarrassing, even costly
when scheduling errors are made, and when making bookings across time zones the
chances of errors increase as most systems do not fully manage time zones.
Everyone wants bookings made in their
time zone, especially customers, yet most scheduling systems only cater for
your time zone, so whenever you schedule a booking that you translate to
your time zone, you are open to errors - especially if that booking needs to be
moved or the time zone rules change.
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Lets take a common example: someone
in New York books a sales presentation with a prospect in London for 1:00pm
London time. They book the meeting in Outlook in local |
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time but later postpone the meeting
for a week later.
However, New York and England change
daylight savings time at different times and England has moved into summer
time. As a result, the sales person was an hour late and the prospect not
impressed.
Okay, you are probably thinking
that this doesn't happen that often, but for any two given locations, these
changes occur up to 4 times a year (as each location changes twice a |
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Views show each Resource's time zone,
mouseover shows local & booking time |
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year), but daylight savings time
changes occur at different times for different countries all over the world and
this is further complicated as governments of countries and states around the
world declare time zone changes literally at the drop of a hat - in 2009 alone
there were 68 time zone changes
made, and 71 changes in
2010, around 6 changes every month.
Most systems, including MS Outlook, are only
aware of the user's time zone and only hold time zone rule data for the next
daylight time change, which although perfectly acceptable for personal
bookings, will cause issues where you are scheduling bookings with people in
other time zones and especially when scheduling more than 3 months in the
future. |
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Total time zone
management
For complete and correct time zone management, a system must
cater not only for user's time zone, but the resource's time zone, the time
zone of the booking itself and it must maintain |
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a database of each countries time
zone rules as well as keep these up to date throughout the year.
Time&Space® was designed specifically to provide
total time zone management. It caters for your time zone, your resources' time
zones, your customer's time zone and the time zones in which bookings are made,
it also maintains a complete database of past and future time zone and daylight
savings rules to |
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Views dynamically display resource
availability |
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ensure every booking is made and
managed at the correct time.
In addition, your Time&Space® service includes free updates to the
time zone database which is automatically updated as countries around the world
publish time zone rule changes. |
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Time&Space® can also
be fully and seamlessly integrated with Microsoft Exchange to synchronize with
Microsoft Outlook |
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...more about
scheduling> |
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